Mr_BB_Chevy 0 Report post Posted September 3, 2009 DELAWARE COUNTY, PA www.delcocruisers.com Job Description President The president shall preside at all meetings, have general supervision over business affairs of the club, preserve parliamentary order and maintain observance of the by laws. In addition the president is responsible for the following: Preside at monthly board of directors' meetings If needed, attend all committee functions Attend annual budget meetings with officers Present trophies to car show winners Write bi-monthly President's Message for website Provide assistance to the newsletter editor with event descriptions and newsletter assembly. Represent Delco Cruisers at other clubs' functions/meetings Assist event coordinator to contact car show event location representatives as needed Answer e-mails regarding club events, direct to appropriate person if needed Participate in as many club events or club activities as possible. Assist in setup, cleanup and other tasks that may be needed for events. Recruit other members of the club to assist the directors. Distribute flyers at other non-club events when possible Assist in maintaining the car club website calendars with current information that would be of interest to the Delco Cruisers membership. Complete the Event Sheet for an event he/she is responsible. Must attend a minimum of Seven (7) Board meetings per year The President is elected by the Delco Cruisers membership for a (2) two-year term. August 12,2009 DELAWARE COUNTY, PA www.delcocruisers.com Job Description Vice President The vice president shall take charge in the absence of the president and perform certain duties delegated to him/her by the president. He/she shall maintain all attendance records. In addition the vice president is responsible for the following: Attend monthly executive board meetings Fill in for president in his/her absence If needed, attend all committee functions Attend annual budget meeting with officers Assist the president with trophies to car show winners Represent Delco Cruisers at other clubs' functions/meetings Assist event coordinator to contact car show/event location representatives as needed Participate in as many club events or club activities as possible. Assist in setup, cleanup and other tasks that may be needed for events Recruit other members of the club to assist the directors. Distribute flyers at other non-club events when possible Assist in maintaining the car club website calendars with current information that would be of interest to the Delco Cruisers membership. Complete the Event Sheet for an event he/she is responsible. Serve on sub committee for club activities Must attend a minimum of Seven (7) Board meetings per year The Vice President is elected by the Delco Cruisers membership for a two-year term. August 12,2009 DELAWARE COUNTY, PA www.delcocruisers.com Job Description Secretary: The secretary shall keep the minutes and be responsible for all correspondence of the club. He/she will maintain membership records and give notice of all regular and special meetings of the membership of the executive board, based on directives from the president. Funds collected for membership will be submitted to the treasurer or president with a record of receipts. In addition the secretary is responsible for the following: Prepare the agenda for the Board and General meetings Posting the Agenda for Board and General meetings on the club website prior to the meetings Attend monthly executive board meetings Attend annual budget meeting with officers Records and transcribes minutes from monthly board meeting, general membership meeting and special meetings. Distributes minutes to board of directors so that directors can be informed of "action items". Minutes and related information from the meeting are filed in one or more books provided for that purpose. The minutes from all meetings are also posted on the club website. Responsible for all correspondence as needed Collect membership dues through out the year. Provide each member with a membership card as his/her dues are paid. To invoice and collect the fees for advertisers. Maintain a list of active members to be used by the president and members of the executive board as needed. This list and/or partial lists are not to be distributed to anyone except as approved by the executive board. The membership list must include the member name, spouse name, address, phone number, date joined and the "paid through" year. Other information may include birthday, anniversary date, other telephone numbers, hobbies, email address, vehicle and volunteer information when available. Custodian of the corporate records and of the seal of the corporation Must attend a minimum of Seven (7) Board meetings per year See director's job description The Secretary is elected by the Delco Cruisers membership for a two (2) year term. August 12,2009 DELAWARE COUNTY, PA www.delcocruisers.com Job Description Membership Chairperson The position of membership chairperson is appointed by the secretary of Delco Cruisers as an assistant secretary to maintain the membership roster. Duties include the following: Collect membership dues through out the year. Provide each member with a membership card as his/her dues are paid. Maintain a list of active members to be used by the president and members of the executive board as needed. This list and/or partial lists are not to be distributed to anyone except as approved by the executive board. The membership list must include the member name, spouse name, address, phone number, date joined and the "paid through" year. Other information may include birthday, anniversary date, other telephone numbers, hobbies, email address, vehicle and volunteer information when available. Keep the secretary informed of the total number of members. Provide mailing labels for correspondence to membership. Provide membership cards. The Membership Chairperson can be any member of the Delco Cruisers appointed by the Secretary. August 12, 2009 DELAWARE COUNTY, PA www.delcocruisers.com Job Description Treasurer: The treasurer shall collect and handle all club funds, make payments from club funds when so designated by the executive board and keep an accurate and up to date account of all receipts and expenditures, and give a financial report at each meeting. In addition the treasurer is responsible for the following: Attend monthly board meetings. Prepare and present a detailed financial report of receivables, expenses, starting and closing balances for the period preceding the board meeting. Be responsible for collecting all monies from income producing events, dues and miscellaneous activities. Make timely deposits of club monies in the name of the club and be responsible for paying all bills, invoices and charges to the club. Attend annual budget meeting with officers. Prepare a detailed end of the year report, giving the starting and closing balances, receivables and expenses of all accounts. The report should show all the assets of the club and pertinent charitable donations should also be noted. Assist in other club events and operations where able. Must attend a minimum of Seven (7) Board meetings per year See director's job description The Treasurer is elected by the Delco Cruisers membership for a two-year term. August 12, 2009 DELAWARE COUNTY, PA www.delcocruisers.com Job Description Director: The responsibility of a director on the Delco Cruisers Executive Board is to help manage the club affairs. The various duties that are expected of a director are as follows: Attend monthly board meetings. Serve on or chair a committee for an event or club activity. Participate in as many club events or club activities as possible. Assist in setup, cleanup and other tasks that may be needed for events. Recruit other members of the club to assist the directors. Distribute flyers at other non-club events when possible Assist in maintaining the car club website calendars with current information that would be of interest to the membership. Provide assistance to the newsletter editor with event descriptions and newsletter assembly. Complete the Event Sheet for an event he/she is responsible. Must attend a minimum of Seven (7) Board meetings per year A Director may be elected by the Delco Cruisers' membership for a two (2) year term. August 12, 2009 DELAWARE COUNTY, PA www.delcocruisers.com Job Description Web Master The person who maintains Delco Cruisers' website is called the Web Master. Delcocruisers.org is an important form of communication whereby Delco Cruisers informs its membership and others of the club's activities. Currently delcocruisers.org has a home page that describes the club, its history and has navigational aids to browse the site for other information. The Calendar is an interactive scheduling tool to allow visitors to view what is happening with our hobby and allows our members to enter other activities that may be of interest to our members or visitors. The Web Master should be familiar with File Transfer Protocols, Html language, Computer Graphics software, Pearl Scripts and other related software. The Web Master is any member of the Delco Cruisers, is a volunteer position and approved by the general membership. August 12, 2009 DELAWARE COUNTY, PA www.delcocruisers.com Job Description Website Moderator: The position of a website moderator on the Delco Cruisers website is to help manage the website as directed by the webmaster. The various duties that are expected of a moderator are as follows: Ensure threads are placed in the correct area of the website Ensure threads are kept on topic Ensure all users adhere to website policies ( No personal attacks, etc) Remove offending posts Lock or delete inappropriate threads/posts Provide explanation for move/delete/lock of threads/posts. A Website Moderator is a voluntary position and is to be appointed by the Delco Cruisers'. There shall be as many positions appointed as are deemed necessary by the Webmaster. August 12, 2009 DELAWARE COUNTY, PA www.delcocruisers.com Job Description Newsletter Editor "Full Throttle" is the newsletter for Delco Cruisers and is the primary way to communicate to its membership. Published at least three times a year, the newsletter informs its members of the upcoming events, news, advertisements from its members and other pertinent information on the Club's activities. The editor's responsibility is to gather the information from the Board and the Club's membership and produce a document in a readable format that would allow it to be mailed to the Delco Cruiser membership. Other duties include: Provide a digital form of the newsletter to the Web Master to update the delcocruisers.org website. Insert flyers into the newsletter for Delco Cruiser events as deemed necessary by the Board of Directors. The Newsletter Editor can be any member of the Delco Cruisers appointed by the general membership. August 12, 2009 POLICIES_AND_PROCEDURES.doc Share this post Link to post Share on other sites
